Relieving Letter – Formal Format and How to Write?

Are you a working professional looking to change jobs for better prospects? This article will help you write a letter of resignation. This article will provide you with a template for a relieving correspondence and offer you samples of relieving letters.

Relieving Letter - Formal Format and How to Write?

What is a Relief Letter?

Letter Writing must be mastered by everyone as it serves many purposes. A relieving letter is a document that an employee receives when they have been relieved of all their duties, responsibilities and roles in the company. Both the employee and the employer should be aware of what details need to go into a relieving note. This is vital as it is a document that must be sent to the next employer.

Relieving Letter Template

A relieving letter should include the date on which the letter is being issued, the details of the employee, the resignation details of the employee, a note of appreciation for the employee and the signature of the employer.


Name of the employee

Employee ID

Designation of the employee



Body of the letter stating the acceptance of resignation, the designation of the employee and the date from which the employee would be relieved from all duties. Appreciate the employee for the efforts he/she has put in for the growth of the company and wish him/her your best in all their endeavours. Also, ensure that the employee would receive the final settlement within a fixed period of time.

Signature and name of the employer

Examples of Relieving Letter

Here are some examples of relieving letters for your reference.

Relieving Letter Request from Employee

Frederick Nelson

HR Manager


Subject: Request for Relieving Letter

Dear Sir,

I am writing this letter to request you to issue me my relieving letter along with my final settlement and all the certificates I had submitted when I joined the company.

I had sent in my resignation letter on the 28th of December, 2021. I have served my notice period and completed all the formalities. It would be highly appreciated if you could issue my relieving letter as soon as possible as I have to submit it along with the other documents when I start my new job, which will be on the 7th of January, 2022.

Thanks and Regards,



Relieving Letter from Employer


Abishek Nithin


Assistant Professor

PSG College of Arts and Science

Coimbatore – 641023

Subject: Relieving Letter

Dear Abishek,

This is to inform you that we have accepted your resignation and that you will be relieved from all your duties and responsibilities as an Assistant Professor at our institution, with effect from 31/12/2021.

Kindly see to it that you get all your documents verified and the no due forms signed by the respective department heads so that you can receive your certificates and your final settlement within a month’s time.

We appreciate all the efforts and hard work you have put into helping all our students score good grades in the last three years you have been with us. The organisation acknowledges your role in developing the curriculum and wishes you all the very best for your future endeavours.




HR Manager

Relieving Mail

Employee mail address:

Subject: Relieving Letter

27 November, 2021

Ms. Hamsa Varshini

Employee Code: TCS-TC18-3829

Tata Consultancy Services


This is to certify that Ms. Hamsa Varshini has worked with us from January 3, 2018 to November 26, 2021 and was designated as a Systems Engineer at the time of leaving the organisation. With reference to her resignation letter, she is relieved from the organisation with effect from November 27, 2021.

During her tenure with us, her conduct and character were found to be satisfactory.

We wish her good luck for a bright and prospective career.

With regards,

For Tata Consultancy Services

Authorised Signatory


HR Manager

Frequently Asked Questions on Relieving Letter

What’s the significance of a relieving note?

A relieving letter, an official document, is a confirmation that an employee has been removed from their job and from all responsibilities as of a specific date. It signifies that the employee has completed all dues and has not received any pending tasks.

What information should the relieving letter include?

The employee’s name, id number and address should be included in a relieving letter. Other details include the date of resignation, the date the employee will be relieved, the conduct, a statement expressing appreciation, and the signature, name, and designation of the employer.

Who sends a letter of comfort?

The HR Manager, or another representative of the HR department, will write a relieving letter. This letter is sent to verify that the employee has completed their notice period and cleared all dues and formalities.

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