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How to write Police Complaint Formal Letter │How to Write, Points to Remember, Format and Sample

Every day we are confronted with incidents such as theft, murders, threats, religious or social outbreaks and physical and sexual abuse. It is our responsibility to notify the authorities responsible for maintaining law and order in society. 

How to write Police Complaint Formal Letter │How to Write, Points to Remember, Format and Sample

A written complaint is the best way to make an official complaint. This article will show you how to file an official complaint. Also, take a look at these sample letters.

How to write a police complaint letter? Here are some points to remember

Is there something seriously wrong? Do you think it is worth reporting to the police? This is how to write a police complaint letter.

complaints letters must be professionally written. Because police complaint letters are focused on serious matters, there is no place for casual conversation. It should be formatted as a formal letter, starting with the full address and ending with the date the letter was written. Below the date, the address of the police station must be included. The subject line should clearly state the reason for the letter. Police officers often receive many complaints. They might not have the time to go through each one.

Respectfully and professionally address the authority. First, introduce yourself. After you have written the salutation, begin writing the body of your letter. Describe the incident in detail and concisely, without omitting any crucial details. Sometimes the details you don’t think will matter can end up being crucial clues that could aid the police in solving the case. When writing a complaint letter to the police, remember that you don’t have the power to decide what information will be helpful or not. Make sure to include every detail about the case. Use a complementary closing, signature of the sender, and your name in block letters to close the letter. You should also include the contact information so the police can reach you if they need further clarification.

Sample Police Complaint Letters

You can find examples of police complaint letters or refer to the format of police complaint letters by looking at these sample police complaints letters.

Sample Complaint Letter to Police for Threatening

25/108, Anugraha Cottage

Navy Nagar West

Meena Estate

Sowripalayam

Coimbatore – 641028

January 05, 2022

The Inspector of Police

B 3 Police Station

Puliakulam

Coimbatore – 641045

Subject: Complaint Letter for Threatening

Sir/Ma’am,

I am Dharshana Rajendran, a resident of Navy Nagar, Meena Estate. I have been living here for almost ten years now. I am writing this letter to inform you that my neighbour, Mr Harish Kumar, has been creating a nuisance every day. He is an alcoholic and creates ruckus daily. All the residents of this area are being disturbed by this constant disturbance. Now, he has started threatening to hurt anyone who does not give him the money he demands. Everyone has been affected by this, and all of us find it hard to go into or get out of our houses for fear of him.

I request you to kindly look into this matter as soon as possible and help us out. It has been more than a month now since this has started. We have tried to talk to him, but it has been of no use. Kindly do the needful at the earliest as this is turning out to be a matter of serious concern.

I have provided the contact details of a few residents whom you can contact in case you need any clarification.

Looking forward to a positive response from you.

Thanking you

Yours sincerely,

Signature of the sender

DHARSHANA RAJENDRAN

Contact information

1. Dharshana Rajendran – xxxxxxxxxx

2. Manu Jones – xxxxxxxxxx

3. Santhosh Subramaniam – xxxxxxxxxx

4. Raghupathy N – xxxxxxxxxx

5. Sheela John – xxxxxxxxxx

Sample Police Complaint Letter to Report Theft

Flat No. B 7, Green Paradise Apartments

Bhavana Nagar 4th Street

Anna Nagar East

Chennai – 600012

5th February, 2022

The Inspector of Police

A 10 Police Station

Anna Nagar East

Chennai – 600012

Subject: Regarding an attempt of theft in Flat No. B 7, Green Paradise Apartments on 4th February, 2022

Sir/Ma’am,

I am Ashish Joseph, and I live in Flat No. B 7 in Green Paradise Apartments, Anna Nagar East. I am writing this letter to bring to your kind notice that there has been an attempt of theft in my apartment yesterday night. We saw two guys who were trying to break in. They ran away as soon as we turned on the lights. We found a handkerchief lying on the floor outside our door. We are really worried and threatened by this incident. I request you to kindly look into this matter and investigate the case.

Kindly consider this letter as my official complaint letter and do the needful at the earliest. I am providing my contact details for any further clarification.

Thank you in advance.

Yours sincerely,

Signature of the sender

ASHISH JOSEPH

Contact details:

Phone number: xxxxxxxxxx

Email address : name.name@email.com

Sample Police Complaint Letter

58/109, Sreevatsa Residency

G N Mills Road

Coimbatore – 641025

12/12/2021

The Inspector of Police

D 1 Police Station

K V Palayam

Coimbatore – 641021

Subject: Request for registering an FIR regarding my stolen mobile phone

Sir/Ma’am,

I am Aarathy Santhosh, a resident of G N Mills Road, Coimbatore. I am writing this letter to report to you about the loss of my phone. My phone was stolen when I was travelling by bus (Bus No. 32 A) from Gandhipuram to Thudiyalur today, at around 8:30 am. My phone is a Vivo V15 Pro phone with a removable blue matte back case. My mobile number is xxxxxxxxxx, and the IMEI number of my phone is 155612459875612. The phone is worth forty thousand rupees.

I request you to kindly register the complaint and look into this matter as soon as possible. I have already sent in an application to block my mobile number so that whoever took my mobile would not be able to make any inappropriate use of it. Please do the needful.

You can contact me on xxxxxxxxxx or via email (email id:name.123@email.com). Please feel free to get in touch with me whenever required.

Looking forward to a positive response from you soon.

Thank you for your time and consideration.

Yours sincerely,

Signature of the sender

AARATHY SANTHOSH

Frequently Asked Questions on Police Complaint Letter Format


How can I send a police complaint letter?

A complaint letter can be written to the police using the formal format. All information must be aligned to the left-hand corner. Start by indicating your full address and the date of the letter. Be sure to address the authority correctly. In the subject line, mention the purpose of the letter. In the body of your letter, explain the details and sign off with your name in blocks. Provide your contact information for them to reach you if they have any questions.

How do you begin a police complaint letter

The letter can be opened by you introducing yourself and explaining why you are writing it. It is important to mention the date that the problem was discovered.

Ashish Joseph is Ashish and I live at Flat No. B 7 in Green Paradise Apartments Anna Nagar East. This letter is to inform you that my apartment was robbed yesterday night.

What is a complaint letter?

A complaint letter should be formal and professionally written.


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