How to create an Authorization Letter in Formal format – Samples of Authorization Letters

Authorization Letter in Formal format : Authorization is the act of authorizing someone to execute a sanction or warrant. Authorization letters can be used to authorize or approve another person to take an action that you should have taken. Under certain circumstances, you are permitted to authorize someone else to perform the task for your benefit. This article will provide examples of authorization letters and explain how to write one.

How to create an Authorization Letter in Formal format - Samples of Authorization Letters

How to write an Authorization Letter in Formal format

An authorization letter is a formal letter and follows a format similar to a formal correspondence. Authorization letters are usually given in person. You can begin the letter by naming the recipient and providing their address. The date the letter was written should be mentioned. The purpose of the letter is indicated by the subject line. The salutation or greeting is followed by your body. Be sure to mention clearly the name and action you wish to authorize. After you have done this, thank the person for listening to your situation and acknowledging that you requested. To close the letter, add a closing. For clarity, make sure you sign and write your name in blocks letters below your signature.

Example of Authorization Letter in Formal format

To help you understand the process of writing authorization letters, take a look at the examples below.

Authorization Letter to Collect Registered Post

The Postmaster

Zonal Post Office

Good Shed Road

Coimbatore – 32


Subject: Authorization to collect the registered post on my behalf


I am Sreya, and I am writing to authorize Sravan, my brother, on behalf of me, to collect the registered post as I would be unable to collect it in person. I am enclosing herewith an identification proof so that there would not be any confusion.

You can contact me in case you require any clarification. I am providing my contact details for the same.

Thank you very much for understanding.

Contact details:

Phone number: 123568236

Mail id:

Yours sincerely,



Authorization Letter to Collect Certificate

The Manager

Sri Krishna Arts and Science College

Anna Nagar

Chennai – 600025

5th January, 2022

Subject: Authorization to Collect Certificates


I hereby authorize Raymond to act as my representative and collect my Class 10 and Class 12 mark sheets, UG Degree Certificate and my Transfer Certificate on my behalf as I am hospitalised and cannot come in person to collect the certificates within the date prescribed. I am attaching documents to help you identify the authorized person when he comes to collect the certificates.

This letter can be held valid until I provide further notice. Kindly find the name and signature of the authorized person for your reference.

Name of the authorized person : _______

Signature of the authorized person : __________

Your kind support and cooperation are highly appreciated. You can reach me on my phone number or email address in case of any clarification.

Phone number: 5679262166

Email address:

Yours faithfully,



Authorization Letter Format for Bank

The Bank Manager

Central Bank of India

New Graeme’s Lane

Mumbai – 400013


Subject: Letter of authorization to access my bank account


I am Beena, and I authorize my husband, Jerald, to access my savings account with the account number 03210000253645 from the 28th of December, 2021 to the 20th of May, 2022 as I will be going abroad for a project as part of my work.

I appreciate your continuous support and understanding. I have attached herewith the documents for identification for your reference. Kindly feel free to contact me in case you need any further information.

Thank you very much for your kind cooperation.

Contact information

Phone number – 5689426351

Email id –

Yours sincerely,



Frequently Asked Questions on Authorization Letter Format

What is an authorization letter?

An authorization letter is a written document that authorizes or places another person in charge of performing an act in your absence.

What details should be included in an authorization note?

The authorization letter format contains the address, date, salutation, body, and signature. It also includes the reason for inability, name, and signature of the author, and the signature.

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