How create Formal letter for Salary Increment Application – Explore How to Write, Format and Samples

 Are you someone who has worked hard for a long time? Most people don’t have the courage to ask for an appraisal. This article explains how to write an appraisal letter. You can also refer to sample salary increment letters.

How create Formal letter for Salary Increment Application - Explore How to Write, Format and Samples

Sending a letter of salary increment

There are some things that you need to remember when writing a salary increase letter. It is a formal letter . Make sure you sound professional and not casual. You should be confident in explaining why you believe you deserve a salary increase. Some companies require employees to complete salary increment forms. After that, their work history is reviewed and decisions made. Sometimes the report manager or head of a team will write letters asking for salary increments to the Human Resource department or management. This is to highlight the efforts of employees that have contributed greatly in the company’s growth.

Grammatical errors should be avoided. Use simple vocabulary, and use short sentences. It should be authentic.

Format of a Salary Increment Letter

These are the details that should be included in a request for a salary increase letter:

  • The from address
  • The date on which the letter is written
  • The to address
  • The subject stating the reason behind the letter
  • Salutation or greeting
  • Body of the letter – It is important to mention the purpose of the letter, the name of the employee, the employee ID number and the designation of the employee without fail. Also, provide information about your date of joining, years of service, your achievements and accomplishments, amount or percentage of the increment you need and finally, thank the one you are addressing the letter to.
  • Close the letter
  • Signature of the sender
  • Your full name in block letters
  • Your designation

Explore different types of Letter Writing including Formal letter and Informal letter. Go through sample letters for a better idea.

Sample Salary Increment Letters

Have a look at the sample salary increment request letters to have an idea of how to write a salary appraisal letter.

Salary Increment Request Letter Sample

Rahul Sharma

56/89, Green Park Lane


Mumbai – 400050

3rd January, 2022

Manasa Singh

HR Manager

B P L Technologies


Mumbai – 400050

Subject: Request for Salary Increase

Dear Ma’am,

I am writing to you to request a review of my salary. I have been working as a Technical Support Engineer for three years now at your company since the 20th of December, 2018.

During my time here, I have been dedicated and have never missed any deadlines. I have worked meticulously to promote the growth of the company. I believe that a review of my track record, achievements and my commitment to your company will justify the reasons for a raise in my salary.

My CTC as a Technical Support Engineer has been 2.5 lakhs. I request you to give me a minimum of 22% increment. I would be much obliged if the company could provide me with an increment. I would also like to let you know that I am available for further discussion regarding this.

Thanking you in advance for your time and consideration.

Yours faithfully,

Signature of the employee


Employee ID: 18BPL089

Technical Support Engineer

Email id:

Phone no: xxxxxxxxxx

Increment Request Letter Sample

Sandra Jose

Flat 415 B, HAL 2nd Stage

Indira Nagar

Bangalore – 560038

January 10, 2022

The Headmistress

G K D Matriculation Higher Secondary School


Bangalore – 560023

Subject: Request for Salary Increment

Dear Ma’am,

I have been working as an English Teacher in your esteemed institution for more than four years. I started working on the 6th of November, 2017.

From the beginning of my teaching career at your school, I have worked with the aim of helping my students show good results and guiding them in the right direction to achieve their goals. I have extended my support in organising competitions and every school event. I have also played a key role in preparing curriculum binders every year. While I am glad to be rendering my services for the good of my students and for the progress of the school, I would also like to request an increment in my salary as I have taken additional responsibilities and started handling two extra classes. I believe that I am eligible for a hike of at least 20% in my salary owing to my dedication and hard work.

I will be very grateful if you accept my request and provide me with an increment in my salary. I would like to let you know that I would be available for any negotiations.

Thank you in advance.

Yours faithfully,

Signature of the Employee


High School English Teacher

Employee ID : 235648

Contact no. : xxxxxxxxxx

Email id :

Salary Appraisal Request Mail

Recipient’s Mail Address:

Subject: Salary Appraisal Request

Dear Sir,

I am writing to request you to review my history of work and provide me with an increment in my salary. I am working as the Head of the Talent Acquisition Team in your prestigious company. I joined the company as an HR Assistant on the 15th of February, 2015.

I would like to let you know that I was told that I would be given a 25% raise in my salary when I was promoted as the Head of the Talent Acquisition Team. For some reason, the changes in my CTC have not been made yet. I request you to kindly look into the situation and do the needful.

Thank you for your time.

Yours faithfully,


Head – Talent Acquisition Team

Email id –

Phone – xxxxxxxxxx

Employee ID – BG125964CA

Frequently Asked Questions on Salary Increment Request Letter Format

What is a request letter for a salary increase?

A salary increment letter is a formal document that asks your employer or HR Manager to review your eligibility to receive a salary increase based on the hard work you have done to support the company’s growth.

How do you write a letter requesting a salary increase?

The salary increment letter must be written in a formal format. Make sure you include all information such as your name, title, employee ID number, contact information and date of joining. If necessary, attach any required documents to verify.

How do I send a request for a salary increase mail?

The salary increment request mail works in the same way as a salary increment letter, except that the recipient’s email address is not required. Instead, ensure that you accurately enter the email address of the recipient and include all contact information.

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