Formal Letter to Principal – How to Write a Letter to the Principal? Format and Sample Letters

Formal Letter to Principal : You are likely to have encountered many situations where you had to write a letter of complaint to your school principal if you’re a student. There might be many reasons. You must always submit leave letters, regardless of whether you are requesting permission to take part in sports or competitions, or if you are sick.

Formal Letter to Principal - How to Write a Letter to the Principal? Format and Sample Letters

This article will provide a detailed explanation on how to write a formal letter of permission to the principal. It also provides examples to help you create one.

Writing a formal letter to the school principal – Format and points to remember

A letter to the principal must be written only for a specific reason and should follow the formal format of a formal correspondence. It is important to provide all necessary information quickly. You must include the address of the recipient, the date, the subject of the leave request, the salutation, the body of the letter explaining your purpose, and the complimentary closing. These components must be aligned with your left-hand margin.

Write a letter detailing the dates you need leave. This serves as documentation for attendance, leave management, and other purposes.

Sample letters to the Principal

For your convenience and understanding, you can refer to the below sample letters.

Request Letter to Principal for an On Duty Application of Two Days

The Principal

National Model Public School

Anna Nagar

Chennai – 600054.


Subject: Request for On-Duty Application for Two Days

Respected Sir,

I am Mithuna M, a student of Class X C. I have been selected to participate in the State Level Athletic Competitions that is to be held on the 15th and 16th of this month at the M A Chidambaram Stadium, Chepauk. I require an attested on-duty application to be able to represent the school and participate in the competitions. I request you to kindly provide me with a bonafide certificate and an on-duty application so that I would not lose my attendance.

Thanking you

Yours sincerely,

Mithuna M

Class X C

Roll No. 32

Write a Letter to Your Principal Seeking Permission to Attend a Family Function

The Headmistress

St. Francis Anglo Indian Girls High School

Noida – 110096

25th November, 2021

Subject: Seeking Permission to Attend a Family Function

Respected Ma’am,

I am writing to seek your permission for me to attend a family function on the 29th of November at Bangalore. I would require a leave of three days (from 28.11.2021 to 30.11.2021). I have taken permission from my Class Teacher, and I will ensure that I keep myself informed about the daily lessons and complete everything up-to-date when I am back. Kindly consider my request and grant me permission.

Thanking you

Yours sincerely,

Saajan Jose

Class IX C

Roll No. 36

Write a Letter to the Principal of Your School Requesting Leave for a Week to Take Care of Your Sick Mother

The Principal

Zion Public School


Allahabad – 211008


Subject: Requesting One Week’s Leave

Respected Ma’am,

This is to inform you that my mother is seriously ill and I am required to stay with her as there is no one else to take care of her. She is required to be taken to the hospital every now and then and needs constant support as doctors have advised complete bed rest. So, I request you to kindly allow me a week’s leave, starting today, 16/09/2021 to 23/09/2021.

My friends have assured me to bring every day’s notes, and I will submit all my work through them. My Class Teacher is also very supportive. She has promised to send me audio recordings of classes so that I would not miss out on anything during this period. With everyone’s support, I am sure I can get through this difficult phase.

Thank you in advance for your kind understanding.

Yours faithfully,

Diana Jose

Student of Class XII A

Roll No. 12

Letter to Your Principal Seeking Permission for a Re-Examination

The Headmistress

GD Matriculation Higher Secondary School

Kachery Road, Chelannur

Kerala – 673001

July 19, 2021

Subject: Seeking Permission for a Re-examination

Respected Ma’am,

This letter is in regards to Thomas Roy, student of Class VIII A. He was not able to attend the Maths examination as he was hospitalised. He has recovered completely now and is ready to take the re-examination. It was discussed earlier that he could have a re-examination as he could not attend the exam owing to his illness.

We are willing to work with his Class Teacher, Mrs. Joyce and his Maths Teacher, Mrs. Roseline and fix a date for the re-examination. We wanted to make an official intimation of the matter before we proceeded with it. Kindly give us a heads up so that we can go forward with it.

Thank you

Yours sincerely,

Rayana Philip

Mother of Thomas Roy

Frequently Asked Questions on Writing a Letter to School Principal

How do I begin a letter to my School Principal?

Your address and date should be your first line of communication. Next, the subject, salutation, and the body of your letter will contain the reason for your letter.

What type of letter should I send to the Principal?

The format for a letter to the school principal or other higher authority should be:

A formal letter is one that deals with matters of professional and personal importance.

It is important to use formal language.

Do I need to mention the dates I’m taking off?

It is important that you clearly indicate the date of your absence from school. This will help to clarify and can also be used to document attendance.

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