Formal letter for Enquiry Letter – Format and Examples

 It is not possible for everyone to know everything. Sometimes we have to learn about the things that we don’t know or would like to learn about. This professional method is to write letters of inquiry. 

Formal letter for Enquiry Letter - Format and Examples

Learn more about the purpose of an inquiry letter and how to create one.

How do you write a letter of inquiry?

A letter of inquiry is a written request to find out more about something. A letter of inquiry should include all details that you want to know about the product or service you are interested in. Make sure you include your contact information accurately to ensure the service provider is able to get back to you with all the details that you requested.

When writing an enquiry letter, formal letters must be followed. You should start your letter with the address of the sender followed by the date. Next, the address of the receiver is followed by the subject which states the purpose and intent of the letter. Next, the salutation and body of the letter are written. The letter can be closed with a complimentary closing. Your signature and name in blocks letters will follow.

Request Letter Samples

Here are some sample letters of inquiry to help you get started.

For more examples of letters, see Letter Writing.

Business Enquiry Letter – Regarding the Purchase of Materials in Bulk

89 B, Shamma Cottage



Tamil Nadu – 630201

2nd January, 2022

The Manager

Fabloe Cloth Company


Surat – 395003

Subject: Business enquiry for bulk purchase of fabrics


I am writing in regard to our intention to buy cloth materials in bulk. I came across your store, and we had a talk with your supply manager in this regard.

I own a boutique that sells customised clothing, and I am in need of materials that would be suitable for sarees, salwar suits and lehengas. I am looking for crepe, georgette, double georgette, linen, cotton, silk cotton, jute, brasso silk, and chiffon materials. It would be a great help if you could send me the colours and patterns available in these categories and also the pricing details for each. I would also like to know if it is possible for you to customise colours and patterns for me.

Once I have a look at the different patterns and colours you have, I will let you know the ones for which you can send me samples. I will meet you in person to discuss the final pricing and the quantity of different fabrics I need. Feel free to contact me in case of any questions.

Thank you

Yours sincerely,



Enquiry Letter Sample – Regarding a Job Vacancy

142 C, Blue Bird Apartments

Firefly Lane


Bangalore – 560027


The HR Manager

Ellys Academy


Bangalore – 560066

Subject: Enquiry regarding the job opening for the post of English Language Trainer


With reference to the mail I received dated 28/12/2021; I would like to enquire about the job opening for the post of English Language Trainer at your esteemed institution.

I have completed my post graduation in English Literature. I have experience working as an English Teacher for two years and as an English Language Trainer for a year. I have been looking for opportunities to work with an organisation like yours that associates with different institutions and trains their students. I would like to know more about the job role and other related details. Kindly send me a brochure so that I can learn more about your organisation and the activities you carry on.

I hope to hear from you soon and would also like to meet you in person for an interview on a suitable date. I am enclosing a copy of my updated resume for your kind perusal.

Thanking you

Yours sincerely,



Enquiry Mail Format Sample Regarding Return and Replacement of Damaged Products

Recipient’s mail id

Subject: Enquiry about the procedure of return and replacement


I am Rachel Green, Assistant Buyer at Tailorman Clothing Company. I had ordered 100 suits on the 2nd of January, 2022, and I received them today (08/01/2022). Upon checking them, I found that product numbers 22, 26, 54, 72, 89 and 93 have been damaged. I would like to know what is the procedure for return and replacement that is followed. It would be of great help if you could kindly get back to me with the details as soon as possible so that I can initiate the process of return at the earliest as we require the suits for an event next week.

Thank you in advance.



Assistant Buyer

Tailorman Clothing Company

Contact: 017-59623468

Frequently Asked Questions on Enquiry Letter Format

How can you write a query letter?

When submitting an inquiry letter, you must follow the format of formal letters. Make sure you include all information you need about the product or service that you are enquiring about. You should list all details you want to know about the product. Give the contact details and address so the recipient of the letter/mail can reach you with more details.

How do you close a letter of inquiry?

It is possible to say ‘Thank You’, Thanking you in Advance’, Looking forward to hearing from’, etc. To close a letter of inquiry.

How do I start an inquiry email?

Start your inquiry email by writing a salutation. The body of the email is where you introduce yourself and state the purpose of your inquiry.

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